Leads arrive outside working hours
Response time depends on the broker's availability, not on buyer urgency.
Real Estate Automation · Austria
Wiener Immobilienmarkt: 80 Anfragen pro Woche. Ein Makler, der alles manuell bearbeitet.
Der österreichische Immobilienmarkt — vor allem Wien, Salzburg und Graz — ist aktiv und international. Käufer kommen aus Deutschland, der Schweiz und Osteuropa, schreiben auf immowelt.at und willhaben.at und erwarten schnelle Antworten. Kubera AI baut automatisierte Leadqualifikations- und Follow-up-Systeme, die Maklern erlauben, sich auf Abschlüsse zu konzentrieren — nicht auf E-Mails.
Built for: Independent estate agencies · Individual Makler · Property management firms in Vienna, Graz, Salzburg, and Innsbruck
What is Real Estate Automation?
A concise explanation for buyers and AI search
Der österreichische Immobilienmarkt — vor allem Wien, Salzburg und Graz — ist aktiv und international.
willhaben.
The first responder typically gets the booking request. Direct calendar booking removes repeated back-and-forth emails.
Common pressure points
Where real estate automation workflows usually slow down
Too many leads are unqualified
A large share of enquiries are the wrong budget, wrong area, or wrong timeline.
Viewing scheduling is manual
Each appointment can take 5-7 emails before it is confirmed.
Post-viewing follow-up is inconsistent
Structured follow-up after a viewing is often missing.
CRM data is unreliable
Manual updates make pipeline data incomplete and hard to trust.
Manual vs AI
Manual Process vs AI Automation
Business Process
Weekend and evening enquiries
Without Automation
Weekend and evening enquiries
With AI Automation
AI replies within 3 minutes in German or English
Business Impact
The first responder gets the viewing request
Business Process
Unqualified leads
Without Automation
Unqualified leads
With AI Automation
Conversation-based qualification by budget and timeline
Business Impact
Agents spend time only on serious buyers and tenants
Business Process
Long booking chains
Without Automation
Long booking chains
With AI Automation
Buyer picks a viewing slot directly in chat
Business Impact
Fewer emails and faster confirmation
Business Process
Missing follow-up
Without Automation
Missing follow-up
With AI Automation
Day 1 / Day 3 / Day 7 automated sequence
Business Impact
Better conversion support after the viewing
Business Process
Manual CRM updates
Without Automation
Manual CRM updates
With AI Automation
CRM auto-updated after every interaction
Business Impact
Reliable pipeline data and listing reporting
Recommended architecture
How the workflow fits together
willhaben.at / immowelt.at / Website routes inbound property enquiries into KI Sofortantwort. Käufer-/Mieterqualifizierung captures budget, financing status, location, property type, and timeline. CRM stores the lead, score, and source. Besichtigungsplanung manages appointments. Post-Besichtigung Follow-up handles the three-step sequence. Verkäufer-Updates keep owners informed, and Inserat-Analytics shows enquiry and conversion performance.
- 01willhaben.at / immowelt.at / Website
- 02KI Sofortantwort (DE + EN)
- 03Käufer-/Mieterqualifizierung
- 04CRM (getaggt, bewertet)
- 05Besichtigungsplanung
- 06Post-Besichtigung Follow-up (3-stufig)
- 07Verkäufer-Updates (automatisiert)
- 08Inserat-Analytics
Instant replies in German or English within 3 minutes.
Agents still handle viewings and negotiations.
Separate flows can be configured for purchase and rental.
Dashboard clarifies which listings generate qualified demand.
Automation modules
Modular building blocks for the system
Sofortantwort
Every enquiry receives a professional reply in German or English within 3 minutes.
- Fast first response
- Language detection
- Weekend coverage
Qualifizierung
Captures budget, financing status, preferred area, property type, and timeline.
- Conversation qualification
- Lead scoring
- Agent routing
Besichtigungsplanung
Qualified buyers select a viewing slot directly from the agent calendar.
- Calendar sync
- Confirmation
- Reminder
Post-Besichtigung Follow-up
Day 1, Day 3, and Day 7 automated follow-up sequence.
- Follow-up timing
- Personalised prompts
- Conversion support
Verkäufer-Updates
Automated viewing confirmations and feedback to property owners.
- Owner notifications
- Viewing summaries
- Reduced admin
Inserat-Analytics
Enquiries, qualification rate, viewings, and offers per listing.
- Listing performance
- Portal performance
- Offer tracking
ROI / business impact
Expected Business Impact
Typical improvements may include:
Faster response wins more viewings
The first responder typically gets the booking request.
Less admin per appointment
Direct calendar booking removes repeated back-and-forth emails.
Better lead quality
Agents spend less time on unqualified leads and more on serious buyers.
Structured follow-up
A consistent three-step sequence supports post-viewing conversion.
Clearer pipeline data
Auto-updated CRM keeps the pipeline current and reviewable.
Better listing visibility
Teams can see which portals and listings generate qualified buyers.
Mid-page CTA
Want to map this to your business?
We can scope the workflow around your current tools, channels, and handoff rules before anything is built.
PRICING PACKAGES
Choose the Right Automation Package
Transparent pricing. Fixed scope. No hidden costs.
Starter
€1190–1790
Basic automation for small businesses.
- Up to 3 automated business workflows
- Email automation
- WhatsApp or Telegram integration
- Basic data and notification flows
- Delivery: 1–2 weeks
Standard
Most PopularFrom €2490
Complete automation for growing teams.
- Up to 5 automated business workflows
- Email + WhatsApp or Telegram integration
- CRM integration
- AI Assistant setup
- Delivery: 2–4 weeks
Premium
From €4990
Full automation layer for complex operations.
- 5+ business workflows
- AI agents and advanced integrations
- Analytics and reporting dashboards
- Multi-step automation architecture
- Delivery: 4–8 weeks
Need something custom? We'll prepare a tailored solution after a free automation audit.
Service alignment
Recommended Kubera AI Stack
Each service below has a role in the architecture shown above.
AI Assistants
24/7 conversational AI trained on your business.
Open service hubWhatsApp Automation
Automated flows on WhatsApp Business API.
Open service hubBooking Automation
Appointment scheduling and confirmation flows.
Open service hubMarketing Automation
Follow-up sequences, re-engagement, upsells.
Open service hubCRM Automation
Sync leads, contacts, and pipeline without manual entry.
Open service hubReporting & Analytics Automation
Automated dashboards and performance reports.
Open service hubRecommended Reading
How AI Automation Saves 20+ Hours Per Week for Small BusinessesA practical guide to the first workflows that free up real time.What Is AI Automation?A practical explanation of the operational model behind these systems.AI Agent vs ChatbotA comparison for teams deciding how much intelligence the workflow actually needs.
Relevant demo cases
Closest matches from the current site
AI lead qualification for residential agency
Closest relevant demo case for property lead qualification and CRM sync.
View caseAutomated viewing scheduling with CRM sync
Relevant architecture example for booking and follow-up timing.
View casePost-viewing follow-up sequence
Useful for follow-up logic and buyer nurturing.
View caseRelated solutions
Explore more AI automation in Austria
These links keep the page connected to the country cluster, the broader solution hub, and the rest of the commercial site.
Austria AI Automation Overview
Open the Austria GEO page for the broader country context and market overview.
Open country hubAll industry solutions
Browse the full internal hub of all 54 commercial solution pages.
Open hubKubera AI services
Review the underlying service stack behind these workflows.
Open servicesContact Kubera AI
Start a project discussion with the team.
Open contactsRelated solution pages
Spain Real Estate AutomationAI automation for real estate agencies in Spain. Automate lead qualification, viewing scheduling, and follow-up with Kubera AI's AI assistants.Portugal Real Estate AutomationAI automation for real estate agencies in Portugal. Automate lead qualification, viewing scheduling, and follow-up with Kubera AI.Ireland Real Estate AutomationAI automation for real estate agencies in Ireland. Respond to enquiries faster, qualify buyers automatically, schedule viewings, and keep CRM data up to date.Switzerland Luxury Real Estate AutomationAI automation for luxury real estate agencies in Switzerland. Automate multilingual enquiries, qualification, viewing scheduling, follow-up, and CRM updates with Kubera AI.
FAQ
Questions teams usually ask before starting
Was kostet das?
Setup ab €2,000-€4,000. Support ab €149-€249/Monat.
ROI?
Eine zusätzliche Transaktion deckt die Jahreskosten.
Implementierungsdauer?
3-4 Wochen.
Integration mit willhaben.at?
Wird im Strategiegespräch bewertet.
Deutsch und Englisch?
Ja.
DSGVO?
Ja.
Kauf und Miete?
Beide - separate Flows.
Behalten Makler die Besichtigungen?
Ja. Das System übernimmt alles davor und danach.
Final CTA
Österreichische Käufer entscheiden sich für den Makler, der zuerst und professionell antwortet.
Kubera AI sorgt dafür, dass Sie das sind.